SUPPLY CHAIN MANAGER - TEDIS VIETNAM
SUPPLY CHAIN MANAGER - TEDIS VIETNAM
Plan, develop, optimize and organise the movement of products right the way through to customers. Direct management of purchasing, warehousing, distribution and delivery to limit costs and improve accuracy, customer service.
- Lead and manage all Supply Chain activities such as Planning, Purchasing/Sourcing, Import-Export, Warehousing, Transport & Customer Services;
- Manage progress of logistics activities from purchasing/ordering (PO/contract), transportation, Warehousing (Input/output of material and finished products), Inventory;
- Demand Planning:
+ Be accountable for product promotion forecast, manage monthly rolling forecast updates (in collaboration with Marketing, Fieldforce and Finance). Manage forecast process to deliver accurate demand, forecasts and provide meaningful market intelligence to achieve sustanable growth and to exceed business expectations;
+ Lead monthly meeting and analysis of forecast accuracy/forecast dispersion to indentify forecast discrepancy, understand business activities to improve forecast accuracy and ensure consistency of all data, giving input to trend analysis, budgets and business plans; provide suppliers/plant with forecast and/or supply plans;
+ Participate in the business update meetings to challenge and consolidate the promotions and launches sales forecasts projected by the Fieldforce & Marketing teams to ensure target for each campaign is well achieved and alligned with stock policy and supply plan.
+ Lead continuous improvement for forecasting process; monitors and reviews historical achievement data and promotion impact to create baseline for forecast mechanism, as well as pipelining assumptions to continuously improve forecast accuracy, and to provide contingency plans for management teams, ensure the global achievement data forecast consistency, through the building of a consensus between the commercial forecasts, the financial trend and the achievement data history.
- Supply Planning:
+ Monitor actual sales performance to plan and communicate as appropriate & manage abnormal demand.
+ Build the Supply plan of the entity based on the validated sales forecasts, the co- packing plan and the stocks and supply/procurement parameters.
+ Provide supply plan to plant/ supplier forecast via production plan system so that make-to-stock plant/ supplier can execute production monthly, firm order with make-to- order plant/ supplier and follow up shipment until receipt.
+ Set up and drive the cross functional new product planning process including product launch plan, formulation and package changes, site change, product transfer implications through timely scheduling and frequent communication with related departments.
+ Coordinate repacking operations in liaison with Marketing and Regulatory teams for artwork definition and elaboration.
+ Ensure the smooth execution of the planning process in order to guarantee the availability of the product while optimizing storage space and cost, avoid out of stock situation and ensure stockpile is appropriately built in time to mitigate risk of import due to visa expiry.
+ Manage the replenishment process through the evaluation of the shortage risks and by communicating priorities to the stake holders. Manage stock levels in accordance with the objectives of the country and analyze obsoletes and slow movers. Define and implement action plans.
+ Mitigate shortages supply by the analysis of the causes, the definition of the action plans and the challenges of local distributors about the delivery to ensure adequate stock in national wide warehouses.
+ Manage the interfaces with Regional Supply Chain organizations for demand (supply) planning, inventory planning, product delivery and new product planning follow-up, ensure supply plans are on time and appropriate.
- Inventory Management/Distributor Management
+ Manage inventory levels as to meet target levels by categories including new product SKU and product discontinuation. Set up stock category to define the type functions of inventory: commercial inventory, quarantine inventory, destruction inventory, in transit inventory, retention inventory
+ Managing aging stock and control the written-off cost after review stock level and usage demand with each commercial team.
+ Monitoring of Inventory cost, verify supplier invoice and ensure charging is done promptly and raise payment request to Finance team.
+ Warehouse audit to assure inventory accuracy is reported, review and monthly reconcile stock report with distributor/vendor to enhance accuracy for planning.
+ Develop and conduct training, performing periodic review of Distributor/vendor to ensure the processes are in accordance with what is stated in the SOP.
+ Building a good teamwork with internal & external parties, monitor Distributor/ Vendor via contractual KPIs.
+ Prompt follow up on all complaints to ensure relevant complaints has been resolved and closed off. Prompt follow up on all complaints’ credit & debit notes if any.
+ Analyze material flow parameters such as order quantity, lot size, make cycle frequency, replenishment interval, and sets these levels to support business/customer requirements.
- Logistics & Purchasing
+ Manage purchasing cycle, including generating requisitions, PO creation, PO follow up, goods reception. Accurate PO submission to suppliers within lead-time and well follow up shipment up to receiving.
+ Co-ordinate with Logistics Service forwarder on the shipping schedules, incoming shipments, related matters and transport documents to ensure smooth and on-time clearance of cargo. Specific shipping documents are always in place & disseminated to the correct parties.
+ Verification of shipping information to be correct and compliant to purchase order issued.
+ Channeling of documents to receiving parties – Transporters, Distributors, Customers and internal company’s teams.
+ Handle export orders and documentations if any.
+ Prepare pre-alert data for Distributor to follow up shipment receiving.
+ Follow up storage level to ensure safety stock is always met.
+ Work with relevant parties to prepare material artwork for redressing (sub-label) and make auto replenishment packaging material monthly.
+ Control Distribution / vendor service quality and propose improvement if any.
+ Monitor and source for competitive freight rates with logistic / airline providers & brokers.
+ Verify Distribution / vendor / service providers invoice and settle payment.
+ Review HQ billings, ensure all billings are done accurately and on-time, verify debit note and credit note
amount, follow up the payments.
+ Receive feedback/request from internal customers to provide confirmation to requesters for stock allocation, reservation for promotion/tender, sales quota control etc, ...
+ Liaise with legal/compliance, quality, regulatory department, importer, distributors to execute stock recall and report to regional office.
JOB-HOLDER ENTRY REQUIREMENTS
Education: Bachelor degree
Related experience: At least 5 - 8 years of experience as the same level
. Must have organizational skills, good planning skills, able to multi-task, be self-motivated, be confident, and able to work independently to meet deadlines;
. Able to communicate effectively verbally and in writing;
. Able to motivate and lead a team;
. Good problem-solving and maths skills;
. Attention to detail;
. Teamworking & evaluation skills in addition to honesty and loyalty are the “must”;
. Ability to remain calm under pressure and make decision quickly;
. Proficiency in variety of word-processing, database, and spreadsheet software applications and programs;
. Fluent in English both spoken & written;
For Application or more detailed, please send your CV to:
Ms. Truc Tran Thanh, HR Manager